VA Security Cameras Installation

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Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025). This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program. The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25 Million. The FSC/PSC is J063. The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking for professional installation services for Security Camaras. All interested companies shall provide quotations for the following: Supplies/Services Refer to Price/Cost Schedule (Attached) STATEMENT OF WORK (SOW) Security Cameras Installation LLVAHCS Contract Title: VA Security Cameras Installation Introduction: The Loma Linda VA Police requires a Security System Camera upgrade overseeing all Clinical Research Laboratory entrances on the 2nd, 3rd, and 4th floors to enhance and add additional surveillance cameras to the facility. The Period of Performance (POP) for this project will be (180) days This upgrade is expected to include the installation of multiple interior cameras and other equipment as described in No. 2. Scope provided below. This contract includes provisions for installation, repair, cleaning, and maintenance of all security equipment under the purview of the VA Police at the VA Loma Linda Medical Center. Scope: The vendor shall provide the equipment, installation, termination, and programming of the installed cameras, ensuring proper coordination with the Office of Information Technology (OIT) as directed by the Contracting Officer Representative (COR). Equipment to include: (1) Network Video Recorder (NVR), (7) total cameras, (7) Camera licenses for each camera device, (3) Axis P4705 Dual Lens Interior Cameras, (4) Axis P3737 Quad Lens Interior Cameras, (3) Axis T94N02D Pendant kits, (4) Axis T94N01D Pendant Kits, (7) Ceiling mounts, Shielded Cat6 cable-as required by the manufacture based on camera watts, contractor shall provide and install rough in for cameras, seismic strap for cameras, pathway from camera mount location to closest IT room. POE switches and patch cables to be provided by the vendor. All equipment shall be compatible with LenelS2 and Milestone Video Management Systems (VMS). Specific Requirement: Contract work includes the following: The vendor will provide equipment and installation of interior cameras at the Loma Linda Medical Center. The vendor will include Cat6 cable, conduit, pathway, and rough in for the devices as needed. The vendor shall provide the NVR with the required components to meet the specifications described above. The vendor offer is made in response to a request by the VA Loma Linda Police. The Lump Sum pricing includes all equipment, shipping, as well as our full year warranty on new parts and labor. Work to be performed during 1st shift, Monday - Friday, excluding holidays. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations. Items and Equipment Not Covered: Patch, paint, wall repair, containment, IP addresses, POE switch, Patch Panel. 2nd, 3rd, Weekend and Holiday labor. Period of Performance: All work must be completed within one hundred-eighty (180) days of contract award date. Base period: Base Period: 06/15/2026-06/14/2027 Work Hours Contractor shall perform the following work at the Loma Linda VA Healthcare System during normal working hours 7:00 am to 4:30 pm, Monday through Friday. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations. Federal Holidays New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Place of Performance: Department of Veteran Affairs Loma Linda VA Healthcare System 11201 Benton St. Loma Linda, CA 92357 Acceptance: a. All completed work will be inspected and tested by the VA Police Administration, Physical Security and the Contracting Officer Representative for compliance and operational capabilities to include point, aim and focus. Vendor Responsibilities: The vendor shall be responsible for any and all liability actions or suits when the vendor is at fault or negligent in the performance of mandatory tasks. When applicable, the vendor shall operate under, but not limited, to the following national codes, telecommunications industry standards and practices: National Electric Code (NEC), Building Industry Consulting Service International (BICSI), all standards, Electronic Industries Association/Telecommunications Industry Association EIA/TIA, Americans with Disabilities Act (ADA), National Fire Protection Association (NFPA), Underwriters Laboratories (UL), ITU and IETF and all applicable audio, video, communication, data and control standards. Safety: a. All contract personnel are required to have participated in an OSHA-approved, 10-hour safety course, prior to working at the Loma Linda VA Medical Center or affiliated sites. Additionally, the on-site contract supervisor is required to participate in an OSHA-approved, 30-hour safety course. Up to an additional two hours of training may also be provided to contract personnel by VA personnel; this includes training for roof top work, as applicable. b. Hot work permits for welding, cutting, soldering, or brazing are to be obtained from the VA Loma Linda Safety Office. Scheduled utility outages require 14-day notification prior to the first day of project. Contractor will prepare a site-specific Safety Plan to be approved by the local VA Safety Officer prior to start of work. Plan is to include outages, lockouts and scheduling of work involving cabling and equipment impacting any potential patient treatment or care. A significant part of this planning process is to ensure other cabling and equipment, adjacent to the site being worked, is not impacted. Schedule: All work is to be coordinated with the VA Police COR prior to arriving on site. Most work shall be scheduled between 7:00 am to 4:30 pm, Monday through Friday. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations. Parking: Contractor parking is available within a quarter of a mile of the hospital. One tool truck is allowed to park on property. All contractors, personal vehicles, parking on the hospital grounds is prohibited. Temporary loading and staging areas are allowed and will be designated by the VA COTR. The VA shall not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. Contractor ID: All contractors with this project currently possess a government issued Non-PIV/I badge. The Non-PIV/I badge must be valid and visible above the waist at all times while working on federal property. If the vendor selected is currently in possession of a Non-PIV/I badge they must present proof the badge is current and not expired. The contract will not be awarded until all parties affiliated with the contract have current credentials and able to provide or obtain proof of expiration date. Smoking Policy: Smoking is and vaping are prohibited on Government property. Complaints: a. Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO. Contract Duration: a. The contract is for one hundred eighty (180) days from the date of award. **End of Statement of Work** The purchase order period of performance is 06/15/2026 - 06/14/2027. Free on Board Origin (FOB) is destination. Place of Performance/Place of Delivery Address: Department of Veterans Affairs VA Loma Linda Healthcare System (VALLHCS) 11201 Benton Street Loma Linda, CA Postal Code: 92357-1000 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025) FAR 52.212-12, Evaluation-Commercial Products and Commercial Services (Nov 2021) (DEVIATION OCT 2025) FAR 52.216-1, Type of Contract (APR 1984) (DEVIATION NOV 2025) FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation (NOV 2007)(DEVEATION SEP 2025) FAR 52.252-5, Authorized Deviation in Provisions (NOV 2020) VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023) VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852-273-74, Award without Exchanges (NOV 2021) The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025) FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025) FAR 52.219-14, Limitation on Subcontracting. (OCT 2022) (DEVEATION NOV 2025) FAR 52.219-28, Postaward Small Business Program Rerepresentaion (JAN 2025 (DEVIATION NOV 2025) FAR 52.219.33, Nonmanufacturer Rule. (SEP 2021) (DEVEATION NOV 2025) FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014) FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025) FAR 52.223-21, Foam (May 2024) FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act. (NOV 2023) ALT II (JAN 2025) (DEVIATION NOV 2025) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.240-92, Security Requirements. (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026) VAAR 852.204-72, Personnel Vetting and Credentialing (MARCH 2026) VAAR 852.212-72, Gray Market and Counterfeit Items-Information Technology Maintenance Allowing Other Than New Parts (FEB 2023) VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.239-70, Security Requirements for Information Technology Resources (FEB 2023) VAAR 852.239-76, Information and Communication Technology Accessibility (FEB 2023) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices. All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI. All quotes shall be sent to the Network Contracting Office (NCO) [email protected]. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price, and past performance, with price more important. Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) Addenda to FAR 52.212-4 are attached. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Required Submittals: Proof that the contractor and all personnel performing on the contract have the following technical training and certifications: Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. All contract personnel are required to have participated in an OSHA-approved, 10-hour safety course, prior to working at the Loma Linda VA Medical Center or affiliated sites. Hot work permits for welding, cutting, soldering, or brazing are to be obtained from the VA Loma Linda Safety Office. Scheduled utility outages require 14-day notification prior to the first day of project. Contractor will prepare a site-specific Safety Plan to be approved by the local VA Safety Officer prior to start of work. Plan is to include outages, lockouts and scheduling of work involving cabling and equipment impacting any potential patient treatment or care. A significant part of this planning process is to ensure other cabling and equipment, adjacent to the site being worked is not impacted. Note: It is Encouraged for all interested parties to attend the site visit on the date and time stated below. Site visit: Site visit will be conducted by the COR Aaron Pyatt, [email protected] 909-372-5318 on May 26, 2026 at 11:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Aaron Pyatt to RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas. Questions shall be received electronically only not later than 10:00 PDT on 05/29/2026 at [email protected]. Submission of your final response shall be received electronically not later than 10:00 PDT on 06/03/2026 at [email protected]. Subject line should include RESPONSE TO RFQ 36C26226Q0267. Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award. Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted. Point of Contact Catherine Fernandez, Contract Specialist, [email protected].

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• Official SAM.gov noticeretrieved 6/12/2026, 11:30:20 PM

Freshness: 6/12/2026, 11:30:20 PM

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